College Privacy Statement
ACADEMIC RECORDS in the Registrar's Office contain
documents relevant to student academic history. The Family Educational
Rights and Privacy Act (FERPA) affords students certain rights with
respect to their education records. They are:
1. The right to inspect and review the student's
education records within 45 days of the day the college receives
a request for access. Students should submit to the registrar written
requests that identify the record(s) they wish to inspect. The registrar
will make arrangements for access and notify the students of the
time and place where the records may be inspected.
2. The right to request amendment of education records
the student believes are inaccurate or misleading. Students should
write the registrar, clearly identify the part of the record they
want changed, and specify why it is inaccurate or misleading.
If the college decides not to amend the record as
requested by the student, the college will notify the student of
the decision and advise the student of his or her right to a hearing
regarding amendment request. Additional information regarding the
hearing procedures will be provided when the student is notified
of the right to a hearing.
3. The right to consent to disclosures of personally
identifiable information contained in the student's education records,
except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A school
official is a person employed by the college in an administrative,
supervisory, academic, research, or support staff position (including
law enforcement unit personnel and health staff); a person or company
with whom the college has contracted (such as an attorney, auditor,
or collection agent); a person serving on the Board of Regents;
or a student serving on an official committee, such as a disciplinary
or grievance committee, or assisting another school official in
performing his or her tasks.
A school official has a legitimate educational interest
if the official needs to review an education record in order to
fulfill his or her professional responsibility.
4. The right to file a complaint with the U.S. Department
of Education concerning alleged failures by Wartburg College to
comply with the requirements of FERPA. The name and address of the
office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Student records are available to faculty and administration
for internal educational purposes only. Any inquirer will be given
only "directory information," including student enrollment
status, major, period of enrollment, graduation date, address, phone,
photograph, e-mail address, date of birth, guardian's name, and
high school name.